Called to Order by Vice President Joey Halvorson

Minutes of August 29 meeting were read and approved.

The Board offered vigorous thanks Tom Schreier for his substantial donation to the Club resulting from his extensive stump chipping for members.

A Financial Statement from Treasurer Bev Sullivan was discussed and accepted

on motion of Rich Dillman, second Tim Vescio. .

Some $1,700. is expected in the operating account after the coming

semi-annual tax payment.

The location of orange snowmobile fence for Round Lake Park is sought by

Tom Whitehead, who plans to install it for this winter.  He will also re-varnish the stair handrail at Cinosam Park this fall, temperatures permitting.

plus Rolanka mat renewal and partial replacement.

A bulletin board copy is posted with these minutes, is in the hands of the officers, certain Board members, and forms the background basis of the following  approved SAC items:

SAC met September 5 in Cinosam Park  under chairman Jarrett Leas.   

A request was approved for $750 to do this necessary work this winter. (Moved Vescio, Second Wendt.)   It was suggested SAC has about 60 (10-foot) sections of dock to  replace every 15 years, subject to weather events, etc.

SAC suggested an increase in annual boat fees to $350 per year (an increase of $35, or 10%)  to be voted upon by the general membership at the August, 2010 annual meeting.   There was discussion about the amount,  and the proportion to Club dues-- also that Club dues hikes tend to lose due-payers, while boat slips remain in high demand with a long waiting list.  A tax increase of 15% on Club lands was suggested Aug 1, ’09 as likely for next year, and the possibility of a dues increase to $100 (a 20% increase) was suggested.

Earmarked funds to be established for SAC of $850-$1000 annually was suggested IF  a boat fee hike is approved by the Club membership August, 2010.  Waiting for Board meetings to get funds when temporarily price reductions occur,  or when volunteers are available only for brief periods is difficult for this and other committees. 

Other comment:  “Private” signs need to be posted on Club properties, both to inform the public and to designate Club lands to deter adverse use/possession.

Adjourned. (Moved Vescio, Second, Rich Dillman)

Members: Joey Halvorson, Vice President, Fred Paine, Secretary, Chris Knopik,

Tim Vescio, John Ness, Tom Whitehead, Ginny Wendt, Rich Dillman.

Also: Diane Dillman, Grant Head

Submitted by Fred Paine, Secretary

$80 Club membership dues should be paid in September, 2009.  If you have not yet paid your dues, please do it now.  Send $80 check or money order made out to "CINOSAM CLUB" to Bev Sullivan, Treasurer, PO Box 2851, Baxter, MN 56425

Dues are this low because your neighbors volunteer and work hard to maintain and improve Club lands and our community.    Your annual payment supports land values for every single property in Cinosam by keeping Club lands private for members.  Dues pay all taxes and  insurance on the five Club properties.  

Even those who do not use these properties personally benefit. This is because their personally owned land and homes are more valuable when sold, carrying the right of access to Club lands upon payment of dues.  These benefits would be lost if Club properties were tax forefitted or sold.  But individual's property taxes do not include any part of taxes due on Club properties. 

$315 in ANNUAL BOAT FEES are payable January 2, 2010.  Boat slip payments not made by January 31 will result in reassignment of the space.  Send payment to Treasurer Bev Sullivan, (address above).

Current proof of insurance must be supplied when fees are paid to Jarrett Leas, SAC (Shoreline Area Committee) Chairman, 20687 Cadwell Ave., (Cinosam) Brainerd, MN 56401.  When obtaining a slip initially, the slip holder pays an additional fee. 

Boat fees and dues will also likely have to increase in 2010, as taxes are expected to jump substantially. 

Minutes, (unapproved) Cinosam Board Meeting, Aug 29, 2009, Pres. Mary Biersach

     The recent death of /Greg Stenglein was discussed   A card will be sent to his family.

     Minutes of July 15 were approved with the correction that the Club safety deposit box will carry new names, but will not be moved to another bank.

     Blue Lakes Solid Waste was noted as having more favorable rates & good service after a survey by Fred Paine.    Blue Lakes truck was noted as being smaller than some other carriers.

     The treasurer reported $11,227.90 in the Club checking account. 

DUES:  9 members have paid for 2009-2010 (prior to due date). 

Due date  for  Club dues remains (September 1); Boat fees (January 1).

     Ed Koehler explained the purposes of 22 handbooks for Board and committees, etc. based on his idea of several years ago. The books are intended as a working tool, and contain many suggestions and samples.  These are not rules except where so labeled  (by laws and adopted motions, etc.)

     Handbooks include: By Laws, membership directory, current minutes to be added to by each book holder.  Also boat rules & waiting list, Club histories, Cinosam maps.

     Specialized binders were prepared for committees and intermittent functions. They hold information useful to those heading up various activities now and new office-holders in future.   Two handbooks are for loan to requesting Club members and newcomers.

     Recipients were urged by co-producer Fred Paine to safeguard the existing books and add to them, labeling dividers and writing down their candid experiences. Users are to add Board and committee minutes and ideas themselves to keep the books up to date and increasingly useful.  Ed noted his desire that similar handbooks should be created for all Club members.

     DNR Grant: Diane Dillman is waiting for final payment via Cass County .  The check should arrive this week.  The DNR informal inspection may have been completed already.  Opening stonework has been completed through and around the rain garden. 

     SAC: BOATS OUT DATE—It was suggested the Club dock contractor be contacted regarding the  2^nd weekend in October. The drainway  is to be maintained and cleaned by chiseling-out loose grout and/or use of a pressure washer, and replacement of missing mortar.  One boat slip is now known to be available for next season.   SAC may meet next week (Aug 31-Sep 5); John Ness was asked to attend to supply background information.  Jarrett Leas, chairman, seeks an annual dock replacement pattern rather than accumulated build-ups of work and cost. The committee has added new members Ron McKitterick and Mark McDonald. 

     SIGNS:  New signs for the parks and outlots were specified.  Ben Broadmarkle has agreed help the Club with this project, by doing the router work and supplying Cedar.

Signs are to read: Moved Tim Vescio, 2^nd Rich Dillman:

 “Cinosam Club Lot  (____) Private”   (2, 3, or 4) passed 

Also “ Round Lake Park Private” and “ Cinosam Club Park  Private”.

A sign will read “aluminum cans” on the  Donaldson collection bin.  

To the extent practical,  Ben will also make generic signs for future use.

Appreciation was expressed BY the board,  for his zeal to do this job for his community.  

LADIES CLUB:  Sherry Koehler sent a letter on behalf of the ladies offering continued support for the well, pump, hose, paint,  benches, and fence. Also, if wanted, to pay for additional picnic table(s).

Also an annual increase to $100.oo for flowers in Cinosam Club Park .   

NEW BUSINESS:

FALL CLEANUP IS TENTATIVELY SET for MEA weekend, October 17, if leaves have fallen sufficiently.    Diane Dillman suggested the cleanup include the outlots and both parks.

An area resident asked about using Cinosam Park for a youth campout.  Various concerns were voiced and the consensus was to decline the request.

Mark McDonald supplied the Club $55 in proceeds from sale of two truck loads of aluminum cans put in his container at Vescio’s (Donaldson N. of Cinosam Road )

Tom  Schreier noted the need to arrange for sentence to serve prisoners in January for

fall cleanup in 2010.  There was mention of this event with the social enjoyment of an “October Fest.”

The Finance Committee will meet to audit the Treasurer’s records in the near future.

Mark McDonald will cut dead Oaks in Cinosam Park today.

It was noted that the By Laws were passed Aug 1 by ¾ of those voting.

The north side of the bulletin board is to be for current (business) items;

the south side for annual issues and other notices.

Tom Schreier will remove stumps before long for those who have /will sign up in time.

Newsletter contributions are wanted promptly! Distribution will be by hand, and by mail where this is impractical.

A plea that the park pump be drained at the first hard freeze was voiced by Fred Paine as there is no maintenance committee or formally charged person/group to do maintenance.

Swimmers Itch--Treatment with copper sulfate was thought ineffective owing to dilution.

Next Board Meeting set for  October 3 at 9 a.m.,  Mary Biersach’s garage.

Adjourned

Members Present: Mary Biersach, Joey Halvorson, Fred Paine, Bev Sullivan Rich Dillman, Rick Hans, Mark Mc Donald, Chris Knopik, John Ness, Tom Schreier, Tim Vescio. Ginny Wendt;

Non member: Grant Head: Diane Dillman,  SAC Chair, Jarrett Leas

Submitted, Fred Paine, Secretary,  Mary Biersach, President 

Cinosam Club  Meeting July 25, 2009 Unapproved Minutes